Building Project Submittal & Notification of Specialized Safety or Security Equipment

This submittal is intended to be for projects during the conceptual design phase (i.e. after agency management has decided to proceed with a project but before meeting with the engineers and architects, or starting the procurement process.)  

If the project is in the above-mentioned phase, then the next step of determination is to confirm if the project meets either of these two categories: 

• The project may exceed a total cost of $100,000, and/or 
• The purchase of specialized safety/security equipment is in excess of $50,000

If the project meets the criteria above, please complete this form and include any pertinent documents that details the scope of work and permitting plans.

For projects beyond a simple tenant improvement (T.I.) please complete and attach the Risk Exposure Checklist.

The following outlines the Arizona State Statute and Codes related to the submittal of projects by State Agencies:

• "Concurrent with the commencement of planning for the construction, alteration or additions to state-owned or leased buildings, and the purchase of specialized personal property, the department of administration shall be consulted for the purpose of implementing the risk management and loss control program and to assure compliance with generally accepted loss control practices." (A.R.S.. 41-623E)
• Agencies will submit proposed projects to Risk Management prior to any pre-planning conference with an architect if the project is predicted to cost in excess of $100,000. (A.A.C. R2 10 201) 
• Agencies shall notify Risk Management prior to procurement of specialized safety or security equipment or systems predicted to cost in excess of $50,000. (A.A.C. R2 10 202)

If you have any difficulty or in lieu of completing the below form you may email the needed information to [email protected].